Privacy Policy

Last updated: June 2026

Hi-Fi Worldwide (“we”, “our”, “the platform”) is a community directory for Hi-Fi venues. This policy explains what data we collect, why we collect it, and your rights over it. We keep this short and plain — no legalese.

1. What we collect

Account data

When you sign in with Google or email magic link, we store your email address, display name, and profile image (from Google). You choose a username on first sign-in — this is your public identity on the platform.

Content you create

Venues you submit, photos you upload, verifications you make, problems you report, and your home rig profile are stored in our database and associated with your account.

Session data

A session token cookie is set when you sign in. It is used exclusively to keep you logged in and expires after 30 days of inactivity.

Server logs

Our hosting provider (Vercel) logs IP addresses and request metadata as part of normal infrastructure operation. We do not query these logs except to diagnose problems.

2. How we use it

  • To show your username and contributions on the platform
  • To send transactional emails (venue approved/rejected) via Resend — no marketing
  • To enforce community rules (moderation, role management)
  • We do not sell your data, run ads, or share it with third parties

3. Third-party services

Google OAuth

Used for sign-in. Google’s own privacy policy applies to that interaction. We only store the name and email Google returns — no tokens are retained after the sign-in handshake.

Cloudinary

Photos you upload are stored on Cloudinary’s CDN. Cloudinary may process and transform images per their service terms.

Mapbox

The map uses Mapbox GL JS. Mapbox may receive your approximate location if you use the “locate me” feature, subject to your browser’s geolocation permission prompt.

Resend

Transactional emails (venue status notifications) are sent via Resend. Your email is transmitted to Resend solely to deliver those messages.

4. Your rights

  • Delete your account — go to Settings → Danger zone. Your profile, rig, and verifications are permanently removed. Venues you submitted are anonymised (not deleted).
  • Access or export your data — email us at the address below and we’ll provide a JSON export within 30 days.
  • Correct your data — update your username and display name in Settings at any time.

5. Cookies

We set one cookie: sessionToken — a secure, HTTP-only cookie used to maintain your login session. No tracking cookies, no advertising pixels.

6. Data retention

Account data is retained until you delete your account. Expired sessions are cleaned up periodically. Server logs are retained per Vercel’s default retention policy (typically 30 days).

7. Contact

Questions or requests? Email hello@hifiworldwide.com. We’ll respond within 5 business days.